You can always contact us directly with questions by emailing lorraine [at] sparcopen.org.
A key worry about hosting events is always “will anyone turn up?”. It’s good to think very early about how you will advertise the event, both online and in the real world. We won’t leave you unsupported here though! Below is a selection of resources that we will provide in the coming weeks:
A web page for your event where you can sign people up, describe the event and provide key details. These will be included in the main OpenCon site.
Publicity through our social media accounts.
Professional, customisable posters which you can use on-campus.
Photos and graphics you can use on social media to advertise the event.
If you request this option, we can e-mail any OpenCon applicants listed in our database as located in your area with information about your event.
The following is a list of resources which will be made available over the coming months or by request from satellite event organizers. They are provided as examples, hosts will be sent their own resources to edit upon their confirmation as hosts:
Satellite Event Google Drive Toolkit Folder: [Access]
Satellite Event Planning Checklist [Document]
OpenCon Satellite Event Sponsorship Guidelines Checklist [Document]
Budget Tracker [Spreadsheet Template]
Open Research and Education Speakers Database [www.OpenSpeakers.org]
**Note - the Speakers Database is NOT mobile friendly - it is best viewed on a desktop. To access the search bar, you will need to scroll right on the screen. Please bear with us as we are working on fixing this.
Program Content Resources
Tips on Designing an OpenCon Satellite Event Agenda - Webpage
OpenCon 2016 High Quality Video Content - Playlist
OpenCon 2015 High Quality Video Content - Playlist
OpenCon 2014 High Quality Video Content - Playlist
How to Broadcast your Event via Livestream - Instructions
Branding & Promotion
Official Conference Website Template [Provided on event confirmation]
Official Satellite Conference Logo [Provided on event confirmation]
Advertising Posters and Leaflets - [Available for Customization]
Photo pack for advertising through social media [Availiable for Customisation]
Generic conference blurbs (for emails/advertisements) [Template]
Draft invitation letters to invite speakers [Template]
Draft invitation letters to invite faculty [Template]
Draft invitation letters to invite librarians [Template]
Day of Event Resources
OpenCon direction signs [Availiable for Customisation]
Branded name badges [Available for Customization]
Official certificates of Satellite event attendance [Availiable for Customisation]
Official certificates for Satellite event hosts [Provided on event confirmation]
Draft invitation letters to invite local policy makers [Coming soon]
Draft press release for media/school newspaper [Coming soon]
Suggested packet for policy makers [Coming soon]
Hackday/Unconference toolset [Coming soon]
At this time we can’t directly support satellite event grants, however we can provide limited support and advice in fundraising. Most event hosts are able to cover their own costs, or incur very minimal costs. We hope the other resources we provide help reduce the need to raise money, or at the very least give hosts more time to dedicate to fundraising. You can find our resource for helping to fund satellite events here.
Open Research 2015: a four week course on Open research led by OER Research Hub, covering topics such as conducting research in the Open, Open licensing, Open Access publishing, and more
Open Research Tools
Some of these tools may be useful to go over at your event, or to use during workshop or hackathon sessions!
Open Science Framework: Collaborative open science project management platform
Overleaf: a tool for writing and collaborating research papers
Dryad: digital data repository
FigShare: research output repository
GitLab.org: collaborative code-writing tool
Portage DMP Assistant: Tool for outlining your own data management plan, which is necessary for compliance with new Tri-Agency OA policies
Open Access Resources
Open Access Button: Add the button to your browser and click when you encounter a paywall. OA Button will search for open access versions of the paywalled article. If none are found, OA Button emails the authors to ask them to make a copy available.
Directory of Open Access Journals: Online directory cataloguing Open Access journals
SHERPA/RoMEO: useful database of publishers' policies on copyright and self-archiving
ROARMap: searchable registry tracking Open Access mandates and policies that exist around the world. The registry includes institutional and university policies, and the site has data visualizations on the number of Open Access policies worldwide.
Open Education Tools & Resources
The Open Textbook Cookbook:A how-to-guide to hacking an open textbook
Research on OER for Development: provides evidence-based research projects on Open Education from a number of countries in South America, Sub-Saharan Africa and Southeast Asia.
OER World Map: map of global OER movement - browse the map to see if there Open Education initaitives happening in your area!
Open Content Definition for Open Educational Resources: Introductory information on what it means for something to be an Open Educational Resource (OER).
Introduction to Creative Commons Licenses : Learn more about this series of licenses that grant different levels of permissions to creative work.
Open Education Consortium Awards: Check out the project award winners from past years to get ideas for your own Open Education initiatives!